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Top Recommendations for IT Optimization in 2021

January 13, 2021
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Security -  Ensure you have an effective IT security plan based on Zero Trust. Typically, we see either a best-of-breed or all-in, single vendor approach. Additionally, we recommend an annual security audit and test, preferably with a different audit vendor each year. Addressing vulnerability and PHI security is a key priority – each firm has a slightly different methodology which may uncover new issues. Also with the issues surrounding the SolarWinds network management software breach, country of origin risk should be considered.


Roadmaps  Update your technology roadmaps. We recommend developing a plan that supports the organization's digital migration and achievement of operational goals. There are many unknowns as we start 2021 – the pandemic and related costs, patient volumes, funding availability for current and future projects, regulatory changes etc. The need for care providers to be nimble and flexible is paramount.


Enabling Technology -  Deploy enabling technology to facilitate digital transformation. With the rapid technology evolution we’ve seen over the last few years, e.g., voice enablement, cloud services, wearable medical devices, artificial intelligence and structural changes (telehealth, telemedicine and telework), we are entering an era where traditional structure for providing services is rapidly changing. All providers will be deploying enabling technology, resulting in health services increasingly performed and supported remotely – with amplified focus on tracking analytics including patient satisfaction, outcomes, staff performance, and revenue impacts.


Rely on Subject Matter Experts -  Because of the changing environment and complexity of new technology - and associated licensing and vendor agreements - it’s even more critical to utilize and collaborate with subject matter experts on your strategy, sourcing, implementation and support. 


Evan Katzman

Managing Director at Optisave, LLC

Additional Blog Posts


November 26, 2024
Most health systems pay for support and/or maintenance on hardware and software on an annual or multi-year basis. This includes clinical and financial software applications and desktop and network equipment, as well as data center hardware and software. Usually, support is manufacturer-provided and purchased either directly or through a Value Added Reseller (VAR). Third Party Maintenance (TPM) - Original Equipment Manufacturer (OEM)-authorized/OEM-independent maintenance – is increasingly common in the hardware and software support market, with a thriving ecosystem of independent support providers for specific software, server, storage and networking equipment. IT organizations selectively use TPM providers to cost-effectively extend IT asset life and control OEM-forced upgrades. TPM, also known as aftermarket hardware and/or software support or post-warranty support, is popular when equipment warranty or service agreements end. TPM can be a cost-effective alternative to OEM support. TPM can offer multiple benefits: Cost: TPM providers are typcially significantly less expensive than the OEM Flexibility: TPM can be more flexible than OEM support. Responsiveness: TPM can often be more responsive to issues than OEM support. Communication: TPM providers are directly linked to OEM Level 3 support. Expertise: TPM providers offer broad expertise in hardware/software brands and manufacturers. Remote monitoring: TPM can provide remote monitoring to help identify potential network issues that could expose company data to cyber threats. TPM services can include: Software support including security patching Hardware support to include Replacement or repair of hardware On-site engineering assistance Remote monitoring Operating support Data backup CASE STUDIES A Southwest children’s hospital was renewing hardware support on its data storage equipment. After thorough evaluation of its requirements, they decided to identify and solicit bids for 3rd party support for one year. One requirement was that the selected vendor had certified engineers and replacement hardware, if needed. Additionally, the vendor needed to have the ability to integrate into the hospital’s trouble ticket system. With Optisave’s guidance, an appropriate 3rd party vendor was selected, and at a 60% lower cost than OEM support. The Microsoft Unified Support agreement was coming up for renewal at large Mid-Atlantic health system. Renewal cost was far greater than the health system had budgeted so they were willing to look outside Microsoft for support. Several qualified vendors were identified and an RFI was issued. Ultimately the health system worked with Optisave experts to select a vendor that not only had a significant amount of experience with health systems, but was also more than half the cost of what Microsoft was going to charge for the renewal. Optisave works with healthcare, financial services, manufacturing, and other complex organizations to determine whether Third Party Maintenance is right for them and select the ideal provider. Contact us today to start a conversation.
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